Ultimate Guide of Performance Management for Team Leaders and Managers


Ultimate Guide of Performance Management for Team Leaders and Managers

October 19th, 2022

Performance management is a strategic approach to monitoring and managing employee performance. The goal of performance management process is to focus on the development of employee skills and increase the effectiveness of their performance. More specifically, performance management is a system that shows tangible evidence of what is and isn't working and which employees rise higher than others.

Performance Management plays a significant role in a booming industry. No matter the organization's size, understanding how well your employees are functioning can help determine where improvements can be made and where they excel. Without the knowledge of WHAT your employees are doing, HOW they are doing it, and WHY they are doing it, resources such as time and money can ultimately be lost.

Understanding the Significance of Performance Management

Employee performance management provides valuable insights into each employee's strengths and weaknesses. With a manager's performance appraisal, a company can gauge staff's work ethic, skills, and knowledge. Additionally, it can help to provide constructive criticism, develop clear employee roles, boost productivity, highlight inside leadership, and increase interest among staff.

Engaging in continuous reviews of an employee's performance can help ensure that the company's goals and values are effectively displayed. Without proper communication between higher-ups and their staff, valuable information can be easily lost. In order to maintain an organized and efficient team, everyone needs to be on the same page about the company's long-term aspirations and how their roles fit into achieving them.

Lastly, proper performance management can help to weed out underperforming employees and promote the ones that bring value to the company. With updated records of one's successes and downfalls, you can easily determine who is considered an asset to the company and who is considered detrimental.

Importance of Professionality in Performance Reviews

Employee performance management isn't only about showing which employees are high-quality workers and which ones can use more training and development. It also helps to promote the professionality of leaders during performance reviews. A performance review meeting with a manager can either hurt or benefit the company and the employee simultaneously.

If you cannot effectively display continuous feedback as a manager, an employee can be left astray. In turn, this will ultimately result in an employee not having the knowledge or resources to improve on their shortcomings. Learning the best practices of performance reviews can greatly increase overall efficiency and project accuracy.

Setting Clear Performance Expectations and Goals

Setting clear performance expectations and goals is a significant component of effective performance management. To set individual performance standards that align with company culture and goals, managers should involve both themselves and employees in the performance planning process. This collaboration helps ensure that employees' goals are aligned with organizational objectives, and that they have the necessary resources and support to meet their targets.

Clear and achievable performance expectations provide employees with a roadmap for success and enable them to prioritize their work effectively. Additionally, setting clear goals helps managers evaluate performance accurately and fairly, and provides a basis for feedback and coaching. By involving both managers and employees in the performance planning process, organizations can create a culture of accountability and continuous improvement, which is the hallmark of effective performance management.

Benefits of Regular Feedback Vs. Periodic Feedback

The benefits of both regular feedback and periodic feedback are numerous, and organizations should consider adopting a continuous performance management approach to reap the benefits. With the help of a good performance management solution or performance management software, managers can provide feedback to employees in real-time, which can have a significant impact on employee engagement and performance. Regular feedback allows managers to identify issues and provide training and development opportunities to address them promptly, resulting in faster and more effective performance improvement.

Additionally, regular feedback empowers a culture of open communication and trust, as employees feel more supported and valued. By contrast, periodic feedback can feel more like a box-checking exercise. Continuous performance management meetings conducted by either managers or HR teams, with its emphasis on regular feedback and ongoing development, can help organizations create a more agile and adaptable workforce and increase the overall contribution on employee's side.

Most companies act on periodic feedback rather than regular feedback. For example, a popular approach is quarterly performance management cycle. However, this limits the potential gain in skill and improvement within a company's team. Putting a strong focus on providing constant performance feedback can incredibly impact your team's success. For example, a few benefits of regular performance review meetings are:

▶︎ Keeping employees and project teams up to date and aligned with the company’s current goals

▶︎ Catching poor performing employees early, breaking bad habits, and encouraging growth immediately

▶︎ Reduces the amount of confusion a tram will experience, as regular feedback provides clear and effective communication.

▶︎ Builds a solid rapport with employees and allows management to promote from within more easily

▶︎ Encourages employees to focus on their career growth

Methods of Tracking Employee Performance

Understanding why setting performance objectives and providing proper performance management is just the beginning of setting up a successful and efficient team and employee retention strategy. It is also essential for you and your company to understand how to track the performance of your employees.

Competency-Based Performance Management

A competency-based performance management approach encourages straightforward communication between employees and managers. Evaluating performance aims to provide an open space for employees and leaders to discuss shortcomings and performance excellence and surely helps employee development.

Often, a competency-based approach reduces the amount of frustration between an employee and their job because of the open communication line throughout the performance review process. Additionally, higher rates of alignment between employee results and company goals are reported with the use of this method.

S.M.A.R.T Goals

The SMART method is a popular goal planning technique for performance management strategy in order to reach performance targets. It focuses on 5 targets to hit when forming and setting a new goal for yourself and your employees. Using the SMART technique as a guide in tracking your employee's performance has proven highly effective. So, what does S.M.A.R.T stand for?

Specific: Your goal for your employee should clearly state all expectations and responsibilities for the strategic objectives.

Measurable: You will need to ensure that the goal is something that can be measured through key performance indicators. This could be the quality of the work produced or how cost and time effective the goal was once achieved.

Attainable: You want your employees to succeed, so it's highly important to set achievable goals in the given timeframe and with the resources available.

Relevant: Busy work isn't going to display an employee's performance accurately. You must ensure that the goal you are requesting is pertinent to their position and beneficial to the long-term goals of the team and company.

Time-based: Be clear about when the goal is expected to be completed, and request milestone updates as progress are made.

OKRs (Objectives and Key Results)

Objectives and Key Results is a method designed to encourage communication between the WHAT and the HOW when setting and achieving goals. With OKRs as the performance management approach, organizational goals should be created, and the plan to achieve them should be transparent.

Typically, an OKRs plan will consist of 3-5, paired with 3-5 quantifiable action items, commonly known as KPIs. These goals and KPIs allow for company goals to be set very high as employees will document their progress towards successful completion.

Using Performance Data for Talent Management

Using performance data for talent management is a key aspect of effective performance management. By collecting performance data through regular applications like one-on-one meetings and performance management tools, managers can gain valuable insights into employee performance and potential. Timely feedback based on this data helps managers identifying areas where employees need additional support or training, and rewarding good performance through employee recognition and other incentives.

Transparent communication about performance data and metrics also helps build trust between managers and employees, and creates a culture of accountability and continuous improvement. Using performance data for talent management and increasing employee performance enables organizations to make data-driven decisions about managing performance, identifying high potentials, and succession planning. By providing effective real-time feedback, managers can help employees reach their full potential and contribute to the success of the organization.

Providing Continuous Improvement and Feedback Loops

Continuous improvement and feedback loops are essential components of effective performance management systems. By regularly monitoring and measuring performance against company objectives and strategic goals, managers can identify areas of poor performance and take corrective action through a performance plan. This process helps ensure that employees are aligned with business outcomes and company objectives, and that they are continually improving their skills and abilities.

Feedback loops are also important to this process, as they enable managers to provide ongoing guidance and support to employees, helping them achieve their goals and reach their full potential. By creating a culture of continuous improvement and feedback, organizations can ensure that they are always working toward their strategic goals and objectives, and that employees are continually developing their skills and abilities. This approach to performance management also helps foster a culture of accountability and transparency, as employees understand how their work contributes to the success of the organization.

Teamble—An Innovative Performance Management System

With more remote work than ever, having online resources to track your team's performance is crucial. With an application like Teamble, you can easily plan performance reviews for remote workers. What is Teamble, you ask?

Teamble is a tool designed for Slack and Teams, which allows you to give and receive continuous feedback on your projects, skills, and performance. The applications reduce the risk of miscommunication and ensure that both employees and management have an open line of contact.

Teamble makes it possible for teams and managers to

▶︎ Make use of powerful templates to provide detailed and quality feedback from your phone and computer

▶︎ Review past feedback received and performance details

▶︎ Schedule 1:1 meetings to improve performance, resolve conflicts and enhance communication

▶︎ Build inspiring rituals to keep your team engaged

▶︎ Increase overall performance ratings and push responsive performance management

▶︎ Gather people analytics and goal-setting figures

With the help of Teamble, conducting remote performance reviews, providing continuous feedback, setting and tracking goals, and maintaining a professional attitude is easier than ever!